Setting up a compensation review campaign in Figures involves multiple steps. This article focuses on the very first step: defining the basic campaign parameters. These foundational settings are crucial for initiating your compensation review process.
Access the campaign configuration
Go to Review in Figures
To start from scratch, click on Create campaign at the top-right
To modify an existing campaign, select it in the Campaigns section Your tasks and go to the Configuration Tab
Campaign details
Enter the Campaign name in the dedicated field. This name will be displayed on the list of campaigns and visible to all users involved. Choose a clear, descriptive title that reflects the purpose or timing of the review.
Set the Start date using the date picker. This date determines when employees become reviewable in the system.
Set the End date using the date picker. While this date doesn't restrict reviews, it's used to:
Trigger reminders to managers (on D-1, D-3, and every Monday of the campaign).
Provide a target completion date for the review process.
💡 Even after setting an end date, admins can extend or reopen the campaign if needed.
Select the Main Currency from the dropdown menu. This currency is used to calculate the overall budget, especially important when employees are paid in different currencies.
Compensation items
Consider your company's compensation structure when selecting items. Include all relevant components to ensure a comprehensive review.
Contractual compensation items
Base salary: This item is always included by default and covers budget, recommendations, and increases for employees' base salary.
Variable pay: This option allows managers to review and adjust target variable compensation. Activate this to include variable pay elements in your review process.
Relative variable pay: When enabled, it defines variable pay as a percentage of the base salary, automatically adjusting to maintain a fixed ratio between base salary and variable pay.
Annual performance bonus
This option allows for the allocation of bonuses based on the achievement of performance targets, derived from the contractual variable pay. If selected, you'll need to upload your annual performance bonus payouts.
Allow reviewers to update this bonus: When enabled, all reviewers can update the variable pay bonus recommendation. If left disabled, only campaign administrators have this ability.
Exceptional bonus
This optional item is for allocating one-time bonuses to eligible employees. If selected, you'll need to define eligible employees and authorized reviewers.
If selecting Annual performance bonus or Exceptional bonus, prepare the necessary data or criteria in advance.
Salary display
You can choose between :
OTE (On target earnings): displays base salary and variable pay excluding additional benefits.
Total cash: displays the complete remuneration package, including all cash benefits.
Campaign administrators
Selecting the right administrators for your compensation review campaign is crucial for maintaining proper oversight and control. While all account administrators have default access, Figures allows you to add specific individuals as campaign administrators, providing flexibility in managing your review process.
Admins by default
By default, all account administrators in Figures have full access to all compensation review campaigns. These admins can see all data and manage all aspects of every campaign.
Ad-hoc admins
For more granular control, you can add ad-hoc administrators to specific campaigns. They only have access to the specific campaigns they've been added to.
In Campaign admins, click Add new campaign admins
Enter the name of the person you want to add
Confirm the addition by clicking on Give access
💡 Use ad-hoc admin roles to empower HRBPs or department heads while maintaining data security. Example: granting HRBPs temporary admin access for specific campaigns.
Next step
🥳 You're ready to move on to the next configuration phase: Employee eligibility, promotions and exceptional bonuses.