As a manager or reviewer in the compensation review process, you play a crucial role in ensuring fair and competitive pay for your team members. This guide will walk you through the process of reviewing individual employees, making adjustments, and submitting your decisions.
Accessing individual employee reviews
From your Compensation Review dashboard, click on an employee's name to access their detailed review page.
At the top of the page, you'll see a summary of the employee's information:
Name and picture
Job title and level
Location
Performance rating
Understanding the changes summary
Just next the employee information, you'll find a Changes summary section showing:
Base salary: Current amount, proposed new amount, and percentage increase
Variable pay (if applicable): Current amount, proposed new amount, and percentage change
On Target Earnings (OTE) (if applicable): Current amount, proposed new amount, and percentage change
If your organization uses the Salary Bands module, you'll also see:
The employee's position within their salary range before the increase
A real-time update of their position within the range as you adjust their compensation
This comprehensive summary allows you to see at a glance how your adjustments affect all aspects of the employee's compensation package and their positioning within their salary band.
Review initial recommendations and guidelines
As you scroll down, you'll see:
Initial recommendation: This shows the system-generated or admin-set initial salary adjustment suggestion.
Guidelines: A section highlighting any specific guidelines for this campaign. You can click "open guidelines" for more details.
Guideline compliance: An indication of whether your input matches all provided guidelines.
Make adjustments
Review the current salary and initial recommendation.
You can adjust the increase by:
Selecting Amount or Percentage from the dropdown
Entering the new value in the provided field
If applicable, you may see additional compensation items like Variable Pay
For eligible employees, you may also see a "Bonus" section where you can enter an Exceptional Bonus amount.
Add comments
Below the salary adjustments, you'll find a Comment section. Use this to:
Justify your decisions, especially if deviating from recommendations
Provide context for the adjustments
Note any specific achievements or considerations
Saving and submitting your review
At the bottom of the review, you have two options:
Save as draft - use this option to:
Review all your employees before making final decisions
Ensure you're staying within your allocated budget
Make adjustments across your team to balance individual increases with overall budget constraints
Save and submit: This finalizes your review for this employee and passes it to the next reviewer in the process.
Using the "Save as draft" option strategically allows you to take a holistic view of your team's compensation adjustments, ensuring fair distribution within your budget limits before final submission.
Viewing other reviewers' input
Throughout the review page, you'll see sections for other reviewers involved in the process. The positioning of these sections depends on your place in the review chain:
Reviewers who have already completed their review will appear above your section. You can see their decisions and comments, which can inform your own review.
Reviewers who are scheduled to review after you will appear below your section. Their status will typically show as "Waiting for another review".
If you're in the middle of the review chain, you'll see both completed reviews above and pending reviews below your section.
This layout allows you to understand the context of previous decisions and see who will be reviewing after you. It's important to consider any feedback or decisions from earlier reviewers while making your own assessment.
Best practices
Review the initial recommendation and guidelines carefully before making adjustments.
Ensure your adjustments align with the provided guidelines when possible.
Provide thorough comments to justify your decisions, especially for significant changes.
Consider using "Save as draft" to review all employees before final submission, ensuring consistency across your team.