To decide who can access which parts of Figures, go to the Permissions Center.
The 4 levels of access
1. What your company has purchased
You can only use features that your company has subscribed to.
Example: If your company hasn’t purchased the Salary Reviews module, no one will have access to it.
2. Default roles in Figures
Each user has one of the following roles:
Admin
HR
Manager
Recruiter
Employee
This role defines the default access to some parts of the platform (see below).
3. Custom roles set by your company
Your company can adjust which features are available for each role.
Example: Your HR role normally includes access to the Benchmark, but your company has turned it off for HR → you won’t see it.
4. Individual permissions
You can also give specific access to individual users, even if their role doesn’t normally allow it.
Example: An employee can be given access to their own salary grid, even if the employee role doesn’t include it by default.
Assign role to a new user
To set a new user’s role:
Go to Users > Invite a user > Permissions > Role.
Automatic role assignment for managers
Figures simplifies the process for managers by automatically granting them access to managerial features based on their direct and indirect reports. This ensures that managers have the necessary tools to oversee their teams' compensation data without manual intervention.
Customize role permissions
If you are an admin, you can edit what each role can access. Changes apply to all users with that role.
Example: You can remove access to market data for the HR role.
How to do it:
Go to the Permissions Center
Select the role tab you want to edit
Choose the items you want to change
Click Save
Give individual permissions
⚠️ Only available to admins.
Give access to salary grids
Go to Salary Bands
Select the relevant version of the grid
Open the Sharing Center
Select the grids you want to share
Click Share selected grids
Select the team members to share with
Click Share
💡 To learn more, see the article Share salary grids internally.
Default access by role
💡 Managers get additional permissions on top of their other roles.
For example, someone can be both Manager + HR or Manager + Employee.
In that case, the most permissive rights apply.
What Admins can do that other roles can't
Invite or remove users
Manage integrations (e.g., with your HRIS)
Set up the compensation policy
Respond to company surveys
Map employees
Edit access in the Permissions Center
Access the company dashboard
What HRs can do that other roles can't
Respond to company surveys
Map employees (with possible limits depending on business unit settings)
Access the company dashboard