Below you will find an up to date guide for all our user types and the possible permissions you can set to control access to Figures.

Permissions

💡 Manager permissions are granted in addition to other roles. For example, you can have Manager + HR or Manager + Employee roles. In such cases, the most permissive rights apply.

To manage roles and permissions, please refer to the Permissions Center.

Roles definition

Permission	Admin	HR	Recruiter	Employee	Manager
Can manage users (invite, revoke, etc)	✅	❌	❌	❌	❌
Can manage integrations	✅	❌	❌	❌	❌
Can setup compensation policy	✅	❌	❌	❌	❌
Can answer company surveys	✅	✅	❌	❌	❌
Can map employees	✅	✅ Restrictions may apply if there are restrictions on Business Units	❌	❌	❌
Can change permissions (permissions center)	✅	❌	❌	❌	❌

Dashboard

Permission	Admin	HR	Recruiter	Employee	Manager
Can access company dashboard	✅	✅	❌	❌	❌

Market data

Permission	Admin	HR	Recruiter	Employee	Manager
Can access market data	✅	✅ Access can be restricted to specific levels, job families and countries in the user form	✅ Access can be restricted to specific levels, job families and countries in the user form	Optional Access can be restricted to specific levels, job families and countries in the user form	Optional Access can be restricted to specific levels, job families and countries in the user form
Can see employees in "You vs the market"	✅	✅ Restrictions may apply if there are restrictions on Business Units	❌	❌	✅ Only direct and indirect reports are visible.
Can share market data	✅	✅	✅	✅	✅

People page

Permission	Admin	HR	Recruiter	Employee	Manager
Can see employees market data positioning	✅	✅ Restrictions may apply if there are restrictions on Business Units	❌	❌	✅ Only for their direct and indirect reports
Can see employees salary bands	✅ If salary bands are published	✅ Restrictions may apply if there are restrictions on Business Units	❌	❌	✅ Only for their direct and indirect reports and if salary bands are published

Salary Bands

Permission	Admin	HR	Recruiter	Employee	Manager
Can create Salary Bands	✅	❌	❌	❌	❌
Can edit Salary Bands	✅	❌	❌	❌	❌
Can view Salary Bands	✅ Everything including draft bands	❌ by default but can still be seen if shared ad hoc	❌ by default but can still be seen if shared ad hoc	❌ by default but can still be seen if shared ad hoc or access is given through permission center or through user form for one employee	❌ by default but can still be seen if shared ad hoc or access is given through permission center
Can view employees in Salary Bands	✅	✅ Restrictions may apply if there are restrictions on Business Units	❌	❌	✅ Only their direct and indirect reports
Can view underlying Market Data in Salary Bands	✅	Only if shared with salary bands	Only if shared with salary bands	Only if shared with Salary bands or if toggled in the permission center or if checked in the user form	Only if shared with Salary bands or if toggled in the permission center
Can share Salary Bands	✅	❌	❌	❌	❌

Off-cycle reviews

Permission	Admin	HR	Recruiter	Employee	Manager
Can configure an off-cycle review	✅	❌	❌	❌	❌
Can request an off-cycle review	✅ If requested by an admin, they can approve themselves	✅ If requested by an admin, they can approve themselves	✅	❌	✅ If requested by manager it has to be approved by an admin or ad-hoc admin
Can approve an off-cycle review	✅	❌	❌	❌	❌
Can review an off-cycle review	✅	✅	❌	❌	✅
Can update the reviewer chain of an off-cycle review	✅	❌	❌	❌	❌

Standard compensation review

Permission	Admin	HR	Recruiter	Employee	Manager
Can configure a campaign	✅	❌	❌	❌	❌

Inviting users and assigning roles

Go to Account > Users' section
Click on Invite user and enter the email address of the person you wish to invite.
Select the appropriate role for the new user from the Permissions section. Options include Administrator, HR, Recruiter, or Employee.
Map the invited user to the corresponding employee in Figures. This is crucial as managerial permissions in Figures are derived from the direct and indirect reports of your employees, based on your HRIS data.
If inviting a Manager, Figures automatically assesses and assigns managerial permissions based on their direct and indirect reports.

Automatic role assignment for managers

Figures simplifies the process for managers by automatically granting them access to managerial features based on their direct and indirect reports. This ensures that managers have the necessary tools to oversee their teams' compensation data without manual intervention.

Managing permissions dynamically

Figures' permissions system is dynamic, adjusting access rights as team members' roles or responsibilities change. This means that when an employee gains or loses reports, their access as a manager is automatically updated.

Granting Figures access to Managers

Invite users

Share your salary bands across your organisation

Conduct off-cycle reviews

Figures for managers - a complete guide